‘Warm regards’ feels like a clammy hand hold (Picture: Ella Byworth/.uk)Ĭheers works in a similar fashion, but denotes a more casual relationship. More preferable (among my immediate internet circle, at least) seems to be ending an email with ‘thanks’ or ‘thank you’ – exclamation point optional for further enthusiasm. Why are your ‘regards’ so warm and cosy? Get them away. Very true – a plain ‘regards’ without ‘kind’ or ‘warm’ feels very detached, as though you’re deliberately omitting that your regards are kind or warm and that you simply acknowledge someone’s existence.īut adding ‘kind’ or ‘warm’ can tip into the overly personal category. I like thanking people for reading my email, not telling them I’m thinking about them.’ ‘I think it’s because of “kind regards”, like, why are you regarding me? Stop it. Might as well say “you’ll be in my thoughts” or “kisses!” No no no. ‘I think it sounds very added: ‘Hate “regards”, it’s too personal for a work email. ‘Can’t stand Regards, it’s just ew,’ said Katherine. When I posed the question of email sign-offs on Twitter, I received multiple negative responses about variants of ‘regards’. If you don’t know about the debate around ‘regards’, let us inform you: it’s intense. How about ‘yours sincerely’, ‘faithfully’, or the highly controversial ‘regards’? To help you choose the right closing remarks for your business letters, I have decided to group the various types of closing remarks into formal and informal categories so that anytime you need to write letters, you can always choose an appropriate closing remark.‘Smell you later’, ‘ stay fresh, cheese bags’, and ‘byeeeeee’ are fun, but someone senior might not be a fan. You can put your client in an uncomfortable position by using inappropriate closing remarks and worse still you may put yourself in a position where people start to see you as unprofessional. You may feel that it’s no harm to use any kind of closing remark you choose but it actually is. It is important that you don’t get too familiar with your clients with the kind of closing remark you choose. I already mentioned this but because of how important it is, let me reiterate. Okay, maybe I’m exaggerating a little bit but please, if you are going to be sending out professional emails, create a professional email address with a respectable name for that.Ī professional email address should include your first name and last name or at least one of them.įor example – mark.zu or or 7. Someone decides to send you a supposed professional email with a very unprofessional email address like ‘ ’ or ‘ ’. I have seen this countless times it’s always quite puzzling. When ending professional emails, you could write your job role and company name after your name followed by your company's website address. If you are writing your mail on a letterhead, you can choose to skip this part as there are possibilities that your contact information would already be included in your letterhead. Avoid using nicknames or initials only as this may be considered rude and unprofessional. When ending professional e-mails, you should always write your full names after the closing remark. You can only break this rule when you are writing informal emails where it doesn’t really matter how you close your letter but for any professional emails you are writing, you should stick to this format. This is the professional way to end a business email. Punctuate CorrectlyĪ closing remark must always be followed by a comma and then space before you sign your name. Won’t that make you feel somewhat uncomfortable? 3. Now, imagine that you sent me an email to inquire about some services which my company offers and then I replied your mail, supplying you with the information you needed and I decided to end my mail with a closing remark like ‘Love always’. It would seem rather rude and absolutely inappropriate to use some types of closing remarks for people you are not quite close to. Some closing remarks are reserved for people you already know and have a ‘relationship’ with on a personal level. How close are you to this person? For how long have you known him/her? Consider Your Relationship With the Recipient So, the first step to choosing an appropriate closing remark is deciding on the type of letter you want to write. While you may use the formal approach for communicating with business associates, investors, bankers and prospective clients, you could use the semi-formal approach when communicating with existing clients and associates that you are familiar with. Now, in business, the best types of letters for communicating with clients are the formal and semi-formal letters. Consider the Type of Letter You Are WritingĪs you already know, there are three types of letters the formal letter, the informal letter and the semi-formal letter. Here are some guidelines to help you choose the appropriate closing remark for your business emails. Guidelines to Help You Choose Appropriate Closing Remark
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